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August 30, 2015 Board Meeting

posted Aug 30, 2015, 10:56 AM by Laura Driussi   [ updated Aug 30, 2015, 11:03 AM ]
  • Finances
    • Account has about $1,800 in the black
    • Decision: close old Mech Bank account (Laura to put the $43.10 into PayPal)
    • Laura's total donation over the years: $2,300 (Teresa to write receipt)
  • Uniform & Gear
    • Parents can direct order from Alliance (Teresa to follow up on email Laura just sent & make a list of items on Facebook + website)
    • Rick had a great experience with this for MLK
  • Practice time earlier
    • Rick: likes current time
  • Quorum for practice
    • Aim for the email to go out on Thursdays (Joel to change notification timing in Team Snap)
    • Notify the team that if there are zero yeses on Thursday evening, practice will be cancelled (gives coaches a chance to plan weekend)
  • Communication
    • Kill the Yahoo Group 
    • (Laura to add an auto-reply re Facebook -- Steffie just posted to it)
  • Solano stroll (9/13)
    • Giveaways
      • Business cards: Rick working on.  One card with both Rick & Joel's names.  Joel = Head Coach
        • 501(c)3 nonprofit needs to be on  business cards
    • Prepare for new members
      • Teresa bringing all uniforms
      • Teresa bringing PayPal thingy to take payments
      • Bring a paper form for people to sign up on the spot
      • Bring a "want more information" sheet  
      • Laura to bring clipboards, pens
      • Laura to bring box of t-shirts
      • Raffle: Rick to ask RoadRunner sports if they can donate a gift cert.
    • Set-up
      • 7 am-10 am there is no specific check-in site. You may enter Solano with your vehicle until 9:30 am 
      • Aim for 9am setup
    • Booth size: 10 x 10
    • Table / chairs / shelter / banner / photos
      • Rick to bring giant photo montage!
      • Rick to bring table & chairs & shelter from King.  Shelter is blue -- is that a problem?
      • Rick has ordered Raptors banner & will also bring MLK banner
      • Teresa to bring zipties
    • Staffing schedule
      • Actual fair is 10am to 6pm
      • Laura & Rick can be there all day
      • Joel will be in Japan
      • Kids to help? (AI: Rick to encourage Raptors & MLK kids to help)
    • Can we sell food/water?
      • "You may not serve consumables unless you register as a food booth"
    • Activities
      • Bring Plyo boxes!
  • Fall race calendar (Joel to post to Facebook)
    • September
      • Blake is running an Oakland Raiders race that starts & ends in the Coliseum - Saturday September 12 (Teresa to post to FB)
      • Albany Community Tri (Johanna and Joel participating
    • November
      • Brazen Turkey Trot
      • Berkeley Half (Garland is running).  Also has a 5K!
    • December
      • Aim for Christmas Relays!  Tough to plan but really fun
  • Team picnic Sunday 9/20: remind everyone?  (Annabel can't make it but Laura can)
    • Laura to send emails to Leah Clara (rsvpd) and board about changing to 9/28
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