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December 4, 2016, Board Meeting

posted Dec 5, 2016, 2:48 PM by Laura Driussi
Present: Coach Rick, Coach Joel, Laura

Memo to MLK re access to shed 
  • AI: Joel to finalize the draft letter to MLK
  • AI: Rick to email Joel the attachment (Items in shed) - n/a
Existing Raptors Board Members - for Secretary of State Letter re our 501C status.  This is an annual occurrence. 
  • Charles: President
  • Teresa: Treasurer
  • Laura: Secretary
  • Decision: Laura to submit renewal from with these board members for now (deadline 12/23/2016)
Remind Raptor parents and friends that donations are tax deductible?
Possible New Board Members
  • President: Joel to consider 
  • Treasurer: Teresa doing a great job
  • Secretary: A parent volunteered to work on communications for the team.  Laura emailed her
Next meeting
  • Rick to send email to Team Snap recruiting parent volunteers
  • Laura to schedule a new meeting with those new parents
USATF status
    • Justin is listed as associated with another track club -- he is planning to reassociate soon
    • Joel is listed as a coach with the team & approved
    • AI: Rick & Justin to watch the SafeSport video & get USATF status updated.  Ongoing
    • AI: Marina to tell us how to log in to renew the team
  • CLUB
    • http://www.usatf.org and then click Resources For >> Clubs
    • Click Manage Club
    • Pull down to Pacific
    • Pull down to 38-0408
    • Type in your individual membership number (rick is 1405475318) & password (you may have set this up during the background check process)
    • To renew the Club, click "Renew Club" (already done for 2016)
    • To renew individuals, click "Individual Membership Application" -- is Charles going to take care of this?
Expansion of team, summer practices?  Weeknights?
  • Already started Tuesdays & Thursdays: workouts at the Ohlone Park on Hearst
Raptors store with Alliance Graphics
  • need a parent to get it going
Team member cleanup
  • Moved Annabel, Max, Nikhil, and others to non-player status; deleted some long-ago players
  • Currently 21 active players on TeamSnap!
Uniform quantities on hand
  • Teresa said we have some on hand, but in oddball sizes
  • Joel made a uniform inventory sheet  Shared with board, no data yet
Budget situation
  • Fundraise for travel/hotels to Junior Olympics
  • Made $700 on one Saturday at Monterey Market!
  • Made $780 at Solano Stroll 2015; $150 at Solano Stroll 2016
Parents to help with snacks at practice
  • Need to identify parents
Agenda for next time
  • Finances
  • Uniforms
  • Possibility of new board members
  • Website update