August 30, 2015 Board Meeting

Post date: Aug 30, 2015 5:56:22 PM

    • Finances
      • Account has about $1,800 in the black
      • Decision: close old Mech Bank account (Laura to put the $43.10 into PayPal)
      • Laura's total donation over the years: $2,300 (Teresa to write receipt)
    • Uniform & Gear
      • Parents can direct order from Alliance (Teresa to follow up on email Laura just sent & make a list of items on Facebook + website)
      • Rick had a great experience with this for MLK
    • Practice time earlier
      • Rick: likes current time
    • Quorum for practice
      • Aim for the email to go out on Thursdays (Joel to change notification timing in Team Snap)
      • Notify the team that if there are zero yeses on Thursday evening, practice will be cancelled (gives coaches a chance to plan weekend)
    • Communication
      • Kill the Yahoo Group
    • (Laura to add an auto-reply re Facebook -- Steffie just posted to it)
    • Solano stroll (9/13)
      • Giveaways
        • Business cards: Rick working on. One card with both Rick & Joel's names. Joel = Head Coach
          • 501(c)3 nonprofit needs to be on business cards
      • Prepare for new members
        • Teresa bringing all uniforms
        • Teresa bringing PayPal thingy to take payments
        • Bring a paper form for people to sign up on the spot
        • Bring a "want more information" sheet
        • Laura to bring clipboards, pens
        • Laura to bring box of t-shirts
        • Raffle: Rick to ask RoadRunner sports if they can donate a gift cert.
      • Set-up
        • 7 am-10 am there is no specific check-in site. You may enter Solano with your vehicle until 9:30 am
        • Aim for 9am setup
      • Booth size: 10 x 10
      • Table / chairs / shelter / banner / photos
        • Rick to bring giant photo montage!
        • Rick to bring table & chairs & shelter from King. Shelter is blue -- is that a problem?
        • Rick has ordered Raptors banner & will also bring MLK banner
        • Teresa to bring zipties
      • Staffing schedule
        • Actual fair is 10am to 6pm
        • Laura & Rick can be there all day
        • Joel will be in Japan
        • Kids to help? (AI: Rick to encourage Raptors & MLK kids to help)
      • Can we sell food/water?
        • "You may not serve consumables unless you register as a food booth"
      • Activities
        • Bring Plyo boxes!
    • Fall race calendar (Joel to post to Facebook)
      • September
        • Blake is running an Oakland Raiders race that starts & ends in the Coliseum - Saturday September 12 (Teresa to post to FB)
        • Albany Community Tri (Johanna and Joel participating
      • November
        • Brazen Turkey Trot
        • Berkeley Half (Garland is running). Also has a 5K!
      • December
      • Aim for Christmas Relays! Tough to plan but really fun
    • Team picnic Sunday 9/20: remind everyone? (Annabel can't make it but Laura can)
    • Laura to send emails to Leah Clara (rsvpd) and board about changing to 9/28