August 30, 2015 Board Meeting

Post date: Aug 30, 2015 5:56:22 PM

• Finances
  • Account has about $1,800 in the black
  • Decision: close old Mech Bank account (Laura to put the $43.10 into PayPal)
  • Laura's total donation over the years: $2,300 (Teresa to write receipt)
• Uniform & Gear
  • Parents can direct order from Alliance (Teresa to follow up on email Laura just sent & make a list of items on Facebook + website)
  • Rick had a great experience with this for MLK
• Practice time earlier
  • Rick: likes current time
• Quorum for practice
  • Aim for the email to go out on Thursdays (Joel to change notification timing in Team Snap)
  • Notify the team that if there are zero yeses on Thursday evening, practice will be cancelled (gives coaches a chance to plan weekend)
• Communication
  • Kill the Yahoo Group
• (Laura to add an auto-reply re Facebook -- Steffie just posted to it)
• Solano stroll (9/13)
  • Giveaways
    • Business cards: Rick working on. One card with both Rick & Joel's names. Joel = Head Coach
      • 501(c)3 nonprofit needs to be on business cards
  • Prepare for new members
    • Teresa bringing all uniforms
    • Teresa bringing PayPal thingy to take payments
    • Bring a paper form for people to sign up on the spot
    • Bring a "want more information" sheet
    • Laura to bring clipboards, pens
    • Laura to bring box of t-shirts
    • Raffle: Rick to ask RoadRunner sports if they can donate a gift cert.
  • Set-up
    • 7 am-10 am there is no specific check-in site. You may enter Solano with your vehicle until 9:30 am
    • Aim for 9am setup
  • Booth size: 10 x 10
  • Table / chairs / shelter / banner / photos
    • Rick to bring giant photo montage!
    • Rick to bring table & chairs & shelter from King. Shelter is blue -- is that a problem?
    • Rick has ordered Raptors banner & will also bring MLK banner
    • Teresa to bring zipties
  • Staffing schedule
    • Actual fair is 10am to 6pm
    • Laura & Rick can be there all day
    • Joel will be in Japan
    • Kids to help? (AI: Rick to encourage Raptors & MLK kids to help)
  • Can we sell food/water?
    • "You may not serve consumables unless you register as a food booth"
  • Activities
    • Bring Plyo boxes!
• Fall race calendar (Joel to post to Facebook)
  • September
    • Blake is running an Oakland Raiders race that starts & ends in the Coliseum - Saturday September 12 (Teresa to post to FB)
    • Albany Community Tri (Johanna and Joel participating
  • November
    • Brazen Turkey Trot
    • Berkeley Half (Garland is running). Also has a 5K!
  • December
  • Aim for Christmas Relays! Tough to plan but really fun
• Team picnic Sunday 9/20: remind everyone? (Annabel can't make it but Laura can)
• Laura to send emails to Leah Clara (rsvpd) and board about changing to 9/28