December 4, 2016, Board Meeting

Post date: Dec 5, 2016 10:48:12 PM

Present: Coach Rick, Coach Joel, Laura

Memo to MLK re access to shed

• AI: Joel to finalize the draft letter to MLK
• AI: Rick to email Joel the attachment (Items in shed) - n/a

Existing Raptors Board Members - for Secretary of State Letter re our 501C status. This is an annual occurrence.

• Charles: President
• Teresa: Treasurer
• Laura: Secretary
• Decision: Laura to submit renewal from with these board members for now (deadline 12/23/2016)

Remind Raptor parents and friends that donations are tax deductible?

Possible New Board Members

• President: Joel to consider
• Treasurer: Teresa doing a great job
• Secretary: A parent volunteered to work on communications for the team. Laura emailed her

Next meeting

• Rick to send email to Team Snap recruiting parent volunteers
• Laura to schedule a new meeting with those new parents

USATF status

• COACHES
  • Justin is listed as associated with another track club -- he is planning to reassociate soon
  • Joel is listed as a coach with the team & approved
  • AI: Rick & Justin to watch the SafeSport video & get USATF status updated. Ongoing
  • AI: Marina to tell us how to log in to renew the team
• CLUB
  • http://www.usatf.org and then click Resources For >> Clubs
  • Click Manage Club
  • Pull down to Pacific
  • Pull down to 38-0408
  • Type in your individual membership number (rick is 1405475318) & password (you may have set this up during the background check process)
  • To renew the Club, click "Renew Club" (already done for 2016)
  • To renew individuals, click "Individual Membership Application" -- is Charles going to take care of this?

Expansion of team, summer practices? Weeknights?

• Already started Tuesdays & Thursdays: workouts at the Ohlone Park on Hearst

Raptors store with Alliance Graphics

• need a parent to get it going

Team member cleanup

• Moved Annabel, Max, Nikhil, and others to non-player status; deleted some long-ago players
• Currently 21 active players on TeamSnap!

Uniform quantities on hand

• Teresa said we have some on hand, but in oddball sizes
• Joel made a uniform inventory sheet Shared with board, no data yet

Budget situation

• Fundraise for travel/hotels to Junior Olympics
• Made $700 on one Saturday at Monterey Market!
• Made $780 at Solano Stroll 2015; $150 at Solano Stroll 2016

Parents to help with snacks at practice

• Need to identify parents

Agenda for next time

• Finances
• Uniforms
• Possibility of new board members
• Website update